Customer POs → Sales Orders. Remittances → Payments. Invoices → Bills.
Docuumai reads the documents your team keys into NetSuite every day and creates the transactions automatically. Your team just reviews and approves.
Documents in. Transactions out. Zero keying.
Customer POs → Sales Orders
Your customer emails a purchase order. Docuumai reads it, PDF, Excel, email body, any format, extracts the customer, PO number, line items, quantities, and prices, matches everything to your NetSuite item catalog and customer records, and creates a fully populated sales order. Your team reviews and approves.
Remittance Advices → Customer Payments
Your customer sends a remittance with their check or ACH payment. Docuumai reads it, identifies the customer, matches every listed invoice to your open AR, handles discounts and credits, and creates a Customer Payment record with all lines applied. No more posting payments invoice by invoice.
Vendor Invoices → Vendor Bills
Your supplier emails an invoice. Docuumai extracts the vendor, invoice number, line items, amounts, and GL coding, matches against the original purchase order, and creates a Vendor Bill in NetSuite. Your AP team reviews and approves instead of typing.
Have a different document type? We build custom integrations for your workflow.
Book a DemoYour team wasn't hired to type.
Every customer PO, every remittance advice, every vendor invoice. Someone on your team is opening it, reading it, and manually keying it into NetSuite. Line by line. Field by field.
A single customer PO takes 8-12 minutes to enter. A complex remittance covering 30 invoices takes 15-20 minutes. Multiply that by every document that hits your inbox every day, and you've got hours of work that adds zero value and doesn't scale.
Manual Entry Errors
Wrong SKU on a sales order. Payment applied to the wrong invoice. Wrong amount on a vendor bill. These surface at month-end as reconciliation headaches.
Hours Lost Daily
Customer POs, remittance advices, vendor invoices. Your team can lose 4-6 hours a day to pure data entry across AR and AP.
Can't Scale Without Headcount
Order volume doubles, you hire more people. That's not a process, that's a ceiling on your growth.
Three steps. That's it.
No new software to learn. No complicated setup. Documents go in, transactions come out.
Documents Arrive
Customer POs, remittance advices, and vendor invoices get sent or forwarded to a dedicated Docuumai email inbox. Your customers and vendors don't change anything about how they send documents.
Docuumai Reads, Matches, and Creates
Docuumai's AI reads each document, extracts the data, matches it to your NetSuite customers, items, invoices, and vendors, and creates the correct transaction automatically. In seconds.
Review & Approve
The transaction appears in a review queue inside NetSuite. Your team scans it, confirms it looks right, and approves. No keying, no formatting, no switching between the document and NetSuite.
Built Right Into NetSuite
No separate app. No extra logins. Docuumai lives where your team already works.
Fix it once. It learns forever.
Docuumai handles exceptions with self-learning. When it encounters a customer, item, or vendor match it isn't sure about, your team corrects it once. From that point forward, Docuumai remembers. Every future document from that customer or vendor processes automatically.
The result: your exception rate drops week over week. After a month with your customer and vendor base, Docuumai handles the vast majority of documents with zero corrections needed.
Why This Matters
This is what separates Docuumai from template-based OCR tools. Traditional OCR requires you to configure a template for every document format and breaks when a customer changes their PO layout. Docuumai reads documents the way your team does, understands context regardless of format, and gets smarter with every document it processes.
Built for NetSuite. Built for the documents you actually process.
Everything your team needs to stop keying and start approving.
Any Format, Any Layout
PDFs, CSVs, email body text, scanned check stubs. Docuumai reads them all without templates or format configuration. Your customers and vendors don't need to change how they send documents.
Automatic Transaction Creation
Docuumai doesn't just extract data. It creates the actual NetSuite record. Sales orders with line items mapped to your item catalog. Customer payments with invoices applied. Vendor bills with GL coding. Real transactions, ready for approval.
Intelligent Matching
Customer name on the remittance doesn't match NetSuite exactly? Item number on the PO uses the customer's part number instead of yours? Docuumai's matching engine handles cross-references and learns from corrections.
NetSuite Native
Built inside NetSuite, not bolted on. No middleware, no separate login, no external database. Transactions are native NetSuite records that work with your existing workflows, approval chains, saved searches, and custom forms.
Review-and-Approve Workflow
Every transaction goes through your team before it posts. Docuumai pre-fills everything. Your team just reviews and approves.
Duplicate Detection
Same PO emailed twice? Same vendor invoice submitted by two people? Docuumai catches duplicates before they become double shipments or double payments.
For NetSuite teams who are done keying documents by hand.
Wholesale Distributors
Your customers email POs all day. Your vendors send invoices. And every payment comes with a remittance advice listing dozens of invoices. Docuumai handles all three so your team can focus on filling orders and collecting cash, not typing.
Manufacturers
Customer work orders, supplier invoices, and payment remittances. The document flow never stops. Docuumai turns the incoming pile into NetSuite transactions automatically.
Any NetSuite Team Processing 10+ Documents a Day
If your team spends more than an hour a day keying external documents into NetSuite, Docuumai will pay for itself in the first month.
See the difference.
Here's what changes when you stop keying and start approving.
8-12 minutes per sales order
Open the PO, find the customer, look up item mappings, key in every line item, verify pricing. For every single order.
15-20 minutes per complex remittance
Open the remittance, find the customer, pull up open invoices, apply each one individually, handle discounts and short-pays.
5-8 minutes per vendor bill
Open the invoice, find the vendor, enter line items, code the GL accounts, check against the PO. For every single bill.
Volume spikes = overtime or new hires
The only way to handle more documents is more people.
30 seconds to review and approve a sales order
Docuumai reads the PO, maps line items, creates the sales order. Your team confirms and approves.
30 seconds to review and approve a payment
Docuumai reads the remittance, matches invoices, creates the Customer Payment with all lines applied. Your team approves.
1 minute to review and approve a vendor bill
Docuumai reads the invoice, matches the PO, creates the Vendor Bill. Your team confirms GL coding and approves.
Process 2x the volume with the same team
Docuumai scales with document volume. Your headcount doesn't have to.
See Docuumai process your documents.
Book a 15-minute demo and we'll process your actual documents live. Bring a customer PO, a remittance advice, or a vendor invoice and we'll show you exactly how Docuumai turns it into a NetSuite transaction.
- See your actual POs, remittances, or vendor invoices processed in real time
- Get a clear picture of time saved for your specific team and volume
- No commitment, no long-term contracts
- Live in 1-2 weeks from kickoff
Book Your Demo
Fill out your info and pick a time on the next step.
Stop keying. Start approving.
See how Docuumai turns your customer POs, remittance advices, and vendor invoices into NetSuite transactions automatically.